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Market research
AI searches the web, databases and internal sources for suitable suppliers – with sources cited.
Solutions · 04
Sourcing with AI – the buyer decides.
AI in sourcing takes over the legwork of a tender: researching suppliers, drafting RFQs, turning bids from PDFs and spreadsheets into a comparison table. The decision stays with procurement.
Tenders involve a lot of routine: market research, request texts, bid comparison. Generative AI can noticeably lighten the load – provided sources are checked and results stay traceable.
What AI takes over in tenders and e-sourcing
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RFQ drafting
Complete RFQ drafts based on need and specification, multilingual if required.
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Normalise bids
Extract prices, terms and clauses from PDFs, spreadsheets and emails into one comparison table.
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Negotiation co-pilot
Price comparisons, arguments and scenarios for the negotiation.
Who it is for
For strategic buyers and category managers with regular tenders – especially with many line items, several languages or hard-to-compare bids.
Outcome
A tested, AI-supported process for your tenders – with templates, reviewed prompts or tools and clear rules on what AI may and may not do.
How we implement it
Choose a tender
A real, ongoing tender as the test case.
Templates & sources
Agree on RFQ templates, permitted sources and rules.
Run it
Research, RFQ and bid comparison with AI support.
Roll out
Transfer the process to further categories.
Frequently asked questions
May AI evaluate bids?
AI can structure and compare bids and point out anomalies. Evaluation and the award decision are made by people – not least for traceability.
How do you prevent made-up suppliers or facts?
With mandatory sources: every research finding links to a verifiable source. Results without a source are not used.
Do we need tender software for this?
Not necessarily. Existing tools and an approved language model are often enough to start. Teams running many tenders benefit from tender or e-sourcing software – whether its AI features hold up is something we check in AI tool selection.
Does this work with our sourcing tool?
Usually yes. Many suites come with their own AI features. We check what holds up and where additional tools make sense.
Let's talk about your procurement.
In a free intro call we look at where your procurement stands on AI and which next step makes sense – readiness check, workshop, tool selection or pilot.