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Catalogs from price lists
AI reads supplier price lists or bills of quantities as PDF, Word or Excel and generates a catalog proposal with a quality report – for review before import.
Solutions · 05
Documents and catalogs – prepared by AI, checked by procurement.
AI for documents and catalogs reads price lists, bills of quantities and documents from PDF, Word or Excel and puts them into a structure your e-procurement system can work with – as a catalog file or as a shopping cart. Procurement reviews before anything is imported.
Much of procurement work sits in documents: bills of quantities in construction and maintenance, price lists as PDFs, delivery notes. AI works well here because every result can be checked against the original. Where data is already structured – in GAEB files, for example – AI is often not needed at all.
What AI takes over
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GAEB bills of quantities
Create a catalog file from GAEB files with the bill of quantities and prices – rule-based from the structured data, without AI.
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Bill of quantities into the cart
Take line items from GAEB or Excel into the e-procurement cart without retyping – for an order or a price request.
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Read and link documents
AI reads documents such as delivery notes and links the data to stored terms – transport rates, for example.
Who it is for
For procurement and catalog teams with many supplier catalogs, price lists or bills of quantities – for example in maintenance, construction or the public sector.
Outcome
Importable data from your documents, reviewed before import, and a repeatable process for new catalogs and bills of quantities.
How we implement it
Review documents
Formats, suppliers, typical errors.
Define the target structure
Catalog format, mandatory fields, categories.
Process & review
Extract or convert, then check the result against the original.
Hand over
Import into your e-procurement system – as a catalog or a cart.
Matching tools of our own
Developed in-house by Henning Solutions GmbH. We only use them where they fit – and compare them openly with alternatives from other vendors.
Catalog Hub
Maintain e-procurement catalogs with Excel and a web interface: validate and upload catalog files, build catalogs from PDF, Word or Excel with AI, turn GAEB bills of quantities into catalogs.
Learn morePunchout Wizard
Bills of quantities from GAEB or Excel go into the shopping cart without retyping – for an order or a price request, right from your e-procurement system.
Learn moreShipment Wizard
Transport orders straight from the e-procurement system: AI reads the delivery note and links it to transport rates – a shopping cart comes back.
Learn moreFrequently asked questions
What is GAEB?
GAEB is the standard format for bills of quantities and bids in German construction. Because GAEB files are structured, their line items can be taken into catalogs or carts without AI.
Where does AI help with catalogs – and where not?
AI helps when data is unstructured, such as price lists in PDF or Word: it extracts the items and proposes a catalog file. Structured data such as GAEB files or finished Excel catalogs can be checked and converted with rules.
Are AI results used without review?
No. An AI result is a proposal. It is checked against the original before it goes into your system.
Let's talk about your procurement.
In a free intro call we look at where your procurement stands on AI and which next step makes sense – readiness check, workshop, tool selection or pilot.